Skip to main content

Finance & Administration

Travel & Expense

Main Content

General Travel & Expense Guidelines

TCU uses SAP Concur Travel to make managing your travel as simple as possible. It offers a suite of tools and services including online booking and expense management. We also have a dedicated travel agent through Anthony Travel, as well as agents who are accessible 24/7; convenient mobile apps; and university credit cards. Our goal is to provide University travelers with safety, service, and savings.

TCU simplifies travel management:

SAP Concur Travel icon

SAP Concur Travel

Dedicated travel agent icon

Dedicated Travel Agent

Convenient mobile app icon

Convenient Mobile Apps

University travel credit card program icon

University Travel Credit Card Program




Make Your Trip Smooth Sailing

Are you a first time traveler or infrequent traveler? Please review the Getting Started with SAP Concur page for items you will need to do before booking travel with SAP Concur.

Don’t forget to complete a Travel Request for all overnight travel before booking your travel, whether  in Concur Travel or with our contracted travel agency, Anthony Travel.

Concur Travel Requests

To create a more efficient process, the University is transitioning away from using various department forms in favor of Travel Requests created directly in SAP Concur. Travelers must identify funding and gather estimated travel costs before creating a request. Beginning October 1, 2023, an approved Travel Request will be required for all employee travel in order to submit a “TCU Travel Expenses” Report Type with a Trip Type of In-State-Overnight, Out of State, and International Travel.  The following links provide additional guidance.

When you use your University Travel Credit Card, charges will be input directly into your SAP Concur Expenses. You may also use the Concur Mobile app to capture receipt images while traveling to make the reimbursement process much easier.

How to Submit Travel Receipts Directly to SAP Concur

  • Activate your E-Receipts in SAP Concur. Airline tickets, and most major hotels and car vendors are E-Receipt Eligible and will send an E-Receipt directly to your SAP Concur Expenses.
  • Use the ExpenseIt tool within the Concur Mobile app to take a picture of receipts on the go.
  • If you don’t have a smartphone you can scan and email, or forward receipt images (5 MB limit per file) to You must have your email verified in your SAP Concur Profile to utilize this functionality which emails receipt images directly to your SAP Concur Expenses.

Submitting and Approving Expenses on the iPhone


While using Concur Travel, after the completion of your trip, your travel expense will be populated in SAP Concur. You or your delegate will create an Expense Report in SAP Concur using the information and receipts provided. Please review the information below for details on submitting a travel reimbursement.

Be sure to submit your travel reimbursement expenses within a reasonable period of time to allow processing. Please note that due to I.R.S. regulations, any receipt received after 90 days of your return from travel will be processed as a taxable reimbursement.

Helpful Links & SAP Concur Resources

Creating & Adding Expenses to Expense Reports in Concur

Entering Different Expense Types in Concur

Managing & Approving Reports in Concur

BI Cognos Reporting

Faculty and staff will receive per diem to cover meals and incidental expenses incurred in conjunction with international University business travel.   Receipts are not necessary. TCU provides per diems are based on a percentage (70%) of the Department of State foreign per diem rates for meals and incidentals . When applicable and appropriate a “reduction” should be entered in SAP Concur for covered/ineligible meals.

For your convenience we have created an International Per Diem Tool to assist you with your expense report and MUST BE attached to your expense request. International Per Diem Tool