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Accounts Payable

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The Accounts Payable department is responsible for processing payments to University suppliers. If you are making a payment to TCU, please see student payment options.

Before making a purchase, TCU employees are encouraged to read and follow the guidelines in the Buying and Paying Guide. This guide represents commonly purchased goods and services, best purchasing methods, and related expenditure types. 

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Policies & Guidelines

Helpful How-Tos

The TCU Accounts Payable department processes all supplier payments on weekly check runs. The weekly check run begins on Thursday morning. If you have an emergency payment and must have a check prior to the weekly Pay Cycle, you must have the written approval of your department’s Vice-Chancellor.

If the service is being furnished by a TCU employee, payment will be included on that employee’s payroll check. Non-employees will be paid via Accounts Payable check. Always include the payee’s name, social security number, and complete permanent mailing address. Suppliers must provide an invoice for services rendered. The payment is taxable income and must be reported to the Internal Revenue Service.

TCU AP can no longer accommodate requests to include payment enclosures with checks. Please work with suppliers for alternative methods to communicate enclosure information.

All supplier checks must be mailed by the TCU Accounts Payable Department unless an exception is documented and approved by a Vice-Chancellor. If approved, please include VC approval along with a completed Vendor Check Disbursement Authorization Form with your payment request. Additionally, indicate in the body of the email submission to AP, that check is to be picked up. AP will notify you when the check is available for pickup

Department Contacts

Direct questions regarding supplier invoices to the following individuals: