Accounts Payable
The Accounts Payable department is responsible for processing payments to University suppliers. If you are making a payment to TCU, please see student payment options.
Before making a purchase, TCU employees are encouraged to read and follow the guidelines in the Buying and Paying Guide. This guide represents commonly purchased goods and services, best purchasing methods, and related expenditure types.
Quick Links
Forms
- Accounts Payable Forms
- Jaggaer Access Request
- Request for Credit Application Form
- Supplier Qualification Form
Policies & Guidelines
- International Per Diem Policy & Rates
- Jaggaer Resources
- Payment Request Training
- Reimbursement Policy and Procedures for University-Related Business Expenses
- Reimbursement Guidelines
- Travel Reimbursements
Helpful How-Tos
The TCU Accounts Payable department processes all supplier payments on weekly check runs. The weekly check run begins on Thursday morning. If you have an emergency payment and must have a check prior to the weekly Pay Cycle, you must have the written approval of your department’s Vice-Chancellor.
If the service is being furnished by a TCU employee, payment will be included on that employee’s payroll check. Non-employees will be paid via Accounts Payable check. Always include the payee’s name, social security number, and complete permanent mailing address. Suppliers must provide an invoice for services rendered. The payment is taxable income and must be reported to the Internal Revenue Service.
TCU AP can no longer accommodate requests to include payment enclosures with checks. Please work with suppliers for alternative methods to communicate enclosure information.
All Supplier checks must be mailed by the TCU Accounts Payable Department unless an exception is documented and approved by a Vice Chancellor or alternative delivery is indicated in a contract. If approved, please include VC approval along with a completed Supplier Check Disbursement Authorization Form with your payment request in Jaggaer. If emailing to AP invoices, include the form and VC approval and indicate in the body of the email that the check is to be picked up. AP will notify you when the check is available for pickup.