Accounting & Financial Services Forms

All reimbursements (Employee, Student and Guests) are now processed in SAP Concur.

The Recipient Log for Awards/Gifts/Prizes may be used by departments to gather information when distributing awards/gift/prizes, however recipient information must also be input in Concur when requesting reimbursement or processing TCU credit card charges.

The Supplier Qualification Form is used by departments to request that Purchasing set up a new Supplier for payment by TCU.

The Purchase Order Request Form is used by departments when purchasing from the TCU Bookstore or TCU Print Shop for TCU business purposes. This form is not to be used for personal purchases. All other Purchase Order requests should be emailed to Johnny Trevino, Director of Procurement. For Costco purchase orders, please visit our Purchasing webpage.

Download TCU's W9 Taxpayer Identification Number and Certification Form.

Texas Christian University is exempt from paying sales tax in several states listed below. Click on the state to download its exemption certificate.

• Texas
• Illinois
• New Jersey
• New York

The Hotel Occupancy Tax Exemption is valid only in the state of Texas and only for the state portion of the hotel tax. The traveler must still pay for city, county, and any other portion of the hotel occupancy tax.

The Adobe Sign Request for Credit Application Form is used to request Financial Services to complete a Supplier credit application and send the application directly to the Supplier to establish a TCU account with the Supplier so that departmental purchases may be billed to TCU by the Supplier.

All Supplier checks must be mailed by the TCU Accounts Payable Department unless an exception is documented and approved by a Vice Chancellor or alternative delivery is indicated in a contract. If approved, please include VC approval along with a completed Supplier Check Disbursement Authorization Form with your payment request in Jaggaer. If emailing to AP invoices, include the form and VC approval and indicate in the body of the email that the check is to be picked up. AP will notify you when the check is available for pickup.

The Departmental Deposit Form is used by departments to accompany deposits of cash, checks, or credit card payments. Deposits are made in Student Accounts on the first floor of The Harrison building.

This Student Payment Request Form is used by departments to request Accounts Payable to issue payment to a student for services, awards, or other payments.

The Departmental Check Requisition Form is used by departments to request Accounts Payable to issue a check to a supplier when a supplier invoice is not available.

The Project Request Form is used by departments to request a new project or modify an existing project.

For TCU asset and inventory accounting purposes, the Adobe Sign Lost/Stolen Property Form must be completed and submitted to the Financial Services office within 5 business days to report lost or stolen TCU property exceeding $500.

The Request for New or Change a Financial Department form is used to request Financial Services to establish a new Department or modify an existing department within the TCU accounting system for budget tracking purposes.

The Asset Disposal Form documents the disposal of a fixed asset whether by sale, obsolete and discarded, or given away. Please refer to the Asset Disposal Policy (Financial Services website, Business Procedures Manuals) for further information on what items qualify as a fixed asset, and the asset disposal process. This form is submitted when depositing proceeds received from the sale of a fixed asset.

The Adobe Sign TouchNet Marketplace uStore Access Request Form is used by departments to request access to a TouchNet MarketPlace uStore. The creation of a new uStore site is facilitated by Information Technology. IT will provide technical assistance to the department as needed with the initial setup of the uStore.

uStore allows users to create an on-line store with products/service offerings that can be purchased directly through the store via credit card and/or web check. TouchNet hosts the secure payment gateway so no credit card information is stored at TCU. Web development/programming or other technical expertise is not required to create a uStore. TCU’s IT EAS team will assist with the initial creation of the store, and it is relatively easy to manage your store (add/change/remove products and services).   Management of the store once created is the sole responsibility of the department, as well as all customer support.  TCU’s Financial Services will manage the credits/refunds and the budget code setup

Features of TouchNet uStores:

• Brand your store with an easy to use template
• Mobile view for online purchases
• Gather customized information from buyer
• Offer sales, promotions, packages, and schedule status changes
• Support sales of Digital products
• Accept both Credit Card and ACH payments
• Reduce PCI scope by using existing merchant account
• GL integration and automatic posting to multiple codes
• Assign users to roles with different permissions such as “Store Manager” and “Accountant”
• Easy reporting for inventory management and revenue reconciliations

The Adobe Sign Peoplesoft Financials Access Request Form is used by departments to request access to PeopleSoft. The form must be electronically signed by the submitter’s Dean or Supervisor