Accounting & Financial Services Forms
All reimbursements (Employee, Student and Guests) are now processed in SAP Concur.
The Recipient Log for Awards/Gifts/Prizes form must be completed when providing awards, gifts, or prizes to TCU employees, students, or patrons. The form must be signed by the individual receiving the award, gift, or prize; including gift cards. If unable to obtain a signature, electronic confirmation (i.e. email) of receipt by recipient is required. The form must be filed with Reimbursement Forms when personal funds have been spent to buy the award, gift, or prize.
The Supplier Qualification Form is used by departments to request that Accounts Payable set up a new Supplier for payment by TCU.
Download TCU's W9 Taxpayer Identification Number and Certification Form.
Texas Christian University is exempt from paying sales tax in several states listed below. Click on the state to download its exemption certificate.
The Hotel Occupancy Tax Exemption is valid only in the state of Texas and only for the state portion of the hotel tax. The traveler must still pay for city, county, and any other portion of the hotel occupancy tax.
The Adobe Sign Request for Credit Application Form is used to request Financial Services to complete a Supplier credit application and send the application directly to the Supplier to establish a TCU account with the Supplier so that departmental purchases may be billed to TCU by the Supplier.
All Supplier checks must be mailed by the TCU Accounts Payable Department unless an exception is documented and approved by a Vice Chancellor. The Supplier Check Disbursement Authorization Form must be completed by the applicable departmental employees requesting the exception and submitted to Accounts Payable with the Supplier invoice or other payment documentation.
The Departmental Deposit Form is used by departments to accompany deposits of cash, checks, or credit card payments. Deposits are made in Student Accounts on the first floor of The Harrison building.
This Student Payment for Services Request Form is used by departments to request Accounts Payable to issue a check to an individual as payment for services rendered to TCU if the individual does not provide an invoice for payment.
The Departmental Check Requisition Form is used by departments to request Accounts Payable to issue a check to a vendor when a vendor invoice is not available.
The Project Request Form is used by departments to request a new project or modify an existing project.
For TCU asset and inventory accounting purposes, the Adobe Sign Lost/Stolen Property Form must be completed and submitted to the Financial Services office within 5 business days to report lost or stolen TCU property exceeding $500.
The Request for New or Change a Financial Department form is used to request Financial Services to establish a new Department or modify an existing department within the TCU accounting system for budget tracking purposes.
The Asset Disposal Form documents the disposal of a fixed asset whether by sale, obsolete and discarded, or given away. Please refer to the Asset Disposal Policy (Financial Services website, Business Procedures Manuals) for further information on what items qualify as a fixed asset, and the asset disposal process. This form is submitted when depositing proceeds received from the sale of a fixed asset.
The Adobe Sign TouchNet Marketplace uStore Access Request Form is used by departments to request access to a TouchNet MarketPlace uStore. The creation of a new uStore site is facilitated by Information Technology. IT will provide technical assistance to the department as needed with the initial setup of the uStore.
uStore allows users to create an on-line store with products/service offerings that can be purchased directly through the store via credit card and/or web check. TouchNet hosts the secure payment gateway so no credit card information is stored at TCU. Web development/programming or other technical expertise is not required to create a uStore. TCU’s IT EAS team will assist with the initial creation of the store, and it is relatively easy to manage your store (add/change/remove products and services). Management of the store once created is the sole responsibility of the department, as well as all customer support. TCU’s Financial Services will manage the credits/refunds and the budget code setup
Features of TouchNet uStores:
- Brand your store with an easy to use template
- Mobile view for online purchases
- Gather customized information from buyer
- Offer sales, promotions, packages, and schedule status changes
- Support sales of Digital products
- Accept both Credit Card and ACH payments
- Reduce PCI scope by using existing merchant account
- GL integration and automatic posting to multiple codes
- Assign users to roles with different permissions such as “Store Manager” and “Accountant”
- Easy reporting for inventory management and revenue reconciliations
The Adobe Sign Peoplesoft Financials Access Request Form is used by departments to request access to PeopleSoft. The form must be electronically signed by the submitter’s Dean or Supervisor