Accounts Payable Forms
Accounts Payable Forms in Jaggaer are for non-standard payment situations.
Payment Requests should NOT be submitted using an invoice for an existing purchase order. Instead, invoices need to be attached to the PO to submit for payment. See Purchasing in Jaggaer for more information.
Honorariums
An honorarium is a gratuitous payment or token of appreciation given for a service or participation in an event where a fee isn’t traditionally or legally required. For a payment to qualify as an honorarium, the amount must be less than $600 and meet the requirements listed in the Honorarium form in Jaggaer.
Honorariums will only be processed for suppliers who have fully completed registration in Jaggaer as a supplier.
Honorariums Demo – Video (13:56)
How to Submit an Honorarium - PDF
Payment Requests
Payment Requests are designed for submitting non-PO invoices ONLY. Payment Requests should NOT be submitted using an invoice for an existing purchase order. Instead, invoices need to be attached to the PO to submit for payment. See Understanding Invoices for more information.
Payment Requests only apply to situations outlined in Appendix B of the Procurement Policy. See Procurement Policies for more information.
Payment Request Demo - Video (18:10)
How to Submit a Payment Request – PDF
Appendix B: Procurement Quick Reference Guide - PolicyTech
Guest Reimbursement Invoice Template - PDF
Guests must provide a reimbursement invoice, along with any applicable receipts to support their reimbursement request.
- Receipts are only required in Jaggaer when the expense is charged to a 2XXXX or 6XXXX project code.
- Departments are responsible for submitting the invoice in Jaggaer using a Payment Request Form.
- Departments can provide guests with the Guest Reimbursement Invoice Template to ensure all required information is included.
To help minimize out-of-pocket expenses for guests, departments are encouraged to use a TCU University Card (AirCard, Travel Card, and/or PCard) to cover required expenses such as airfare, hotel, and car rental. Purchases made on an employee’s TCU card will appear in Concur and must be cleared by the employee once the expenses are available.
See Student, Guest, and PCard Expenses for more information.
Wires
The Wire Request form is to be used for international payment requests that require a wire payment. Domestic wires will be considered on an exception basis by Financial Services.
All wire requests require an invoice with the following information: Recipient name as listed on their bank account, recipient address, and currency unit to be paid. Wire instructions, such as IBAN/Bank Account Number, and SWIFT/ABA Numbers, are also required and are based on the country being wired. Typically, IBAN and SWIFT numbers are used for international wires, while Bank Account Numbers and ABA Numbers are used for domestic wires. The bank information must be provided by the payee, not a TCU employee, and must be typewritten.
All wire instructions, as defined above, must be verbally confirmed with the payee by the TCU department before requesting a wire.
Wire payments to international payees, where services were provided in the US, require Glacier review before payment. Please contact Human Resources regarding Glacier requirements.
Wires will be processed to approved suppliers only.
Wire Request Demo – Video (9:40)
How to Submit a Wire Request – PDF
Wire Request Verbal Confirmation Guidelines – PDF
Returned Requisitions
When a Payment Request, Wire or Honorarium is returned, it's important to identify why, and act accordingly.
How to Identify and Resubmit Returned Requisitions - PDF
Returned Requisitions - Video (3:22)