Invoice Number Formats

Invoice Number Formats For When the Vendor Does Not Provide an Invoice Number*
Form in Jaggaer	Payment Types	Preferred Invoice Number Format	Example
Honorarium	Payments to individuals for which payment IS NOT required	Service date + "Services"	3/14/23 Services
Honorarium	Awards	Award date + "Award"	5/1/23 Award
Payment Request	Country Club dues & dining	MM/YY Last Name/Payment Type	5/23 Smith/Dues
Payment Request	Subscriptions, royalties, sponsorships, memberships, registrations, etc* *Check Requisition Form is no longer required. Please attach backup with vendor name, address, and amount	Service date + Type + Member Last Name (if applicable)	2022-2023 Subscription Smith, 2022-2023 Membership, 12/23 Royalties 4/8/23 Sponsorship, 2023 GFA Registration Smith
Payment Request	Monthly Utilities - gas, phone, water	Account number + Month/Year of bill	189803-183520 01/23
Payment Request	Zip Cash, tolls	Account number + Billing Period	764642476 2/16/23-3/15/23

*There is a 30 character limit in Peoplesoft.

Invoice Number Formats For When the Vendor Reuses Invoice Numbers**
Form in Jaggaer	Vendors	Preferred Invoice Number Format	Example
Payment Request	Circle Cleaners	Invoice number + Service date	9221 04/07/23
Payment Request	UPS	Invoice number + Service date	0000775408162 04/16/23
Payment Request	Waste Management	Account number + Service date	61466-33003 12/31/23

**For vendors not on this list, please request a new invoice #