Contract Administration
Service Contracts
TCU requires a written contract, signed by an authorized delegate, for all service transactions. On-site installation and/or maintenance of equipment and other tangible property will convert a purchase of goods into a service transaction. Written contracts memorialize each party's expectations, rights and obligations. More importantly, written contracts help protect TCU's interests, including those of our students, faculty, staff and alumni.
Service provider documents may not be entitled "contract," but are contracts, because they contain essential contract elements, such as an obligation to perform and payment. Common titles for these documents include quote, proposal, letter agreement, memorandum of understanding and invoice.
Essential service contract elements include pricing, service descriptions, deliverables and deliverable due dates, term (if applicable), indemnification and insurance. Certain services may require a service provider to comply with federal laws and regulations or TCU contract requirements. Examples include, but are not limited to, education records (FERPA) and sensitive personal information (SPI), digital accessibility (ADA) and TCU’s Marketing and Brand Standards.
Non-Monetary Education Affiliation, Revenue, & Intellectual Property Contracts
In addition to service transactions, there are other situations that require a written contract signed by an authorized delegate. Common examples include, but are not limited to, education affiliation, MOU, revenue-generating arrangements, use of TCU trademarks, sharing TCU's confidential information with third parties and TCU consulting services.
Contracting at TCU
Step 1: Contract Request Entry in Jaggaer
Read your documents and ensure that you upload all pertinent information. Evaluate whether the scope of work and terms reflect the services you need and the deal you negotiated. Please refer to Contract Elements for required documentation.
Step 2: Contract Creation & Review
Once the contract manager approves the contract request, they will create a contract.
Make sure to monitor the contract for any updates and requested information from the
Contracts team.
NOTE: Contract request approval is not the same as contract approval and execution.
Step 3: Contract Approval
Once the Contracts team has all of the necessary information, the contract will be
approved and submitted for signature via Adobe Sign. Your contract is then considered
executed and ready for use.