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Student Financial Services

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The office of Student Financial Services helps students manage their student accounts, make payments, and receive refunds. We administer the collection of tuition and fees, billing, third party payments and 1098-T reporting.

Multiple Ways to Pay for College

Your education at TCU is an investment in your future. We offer payment plans along with a variety of payment methods, ranging from credit cards to 529 plans to online payments.

Payment Options

Helpful Information for Students & Parents

For more  information regarding non-enrolled students with outstanding balances:
Telephone: 817-257-7836
Office Hours: Weekdays - 8:00 a.m. to 5:00 p.m.

Address:
The Harrison, Suite 1403
3101 Bellaire Drive North
Fort Worth, TX 76129

Mailing Address:
TCU Financial Services
Attn: Collections
TCU Box 297011
Fort Worth, TX 76129

If you have questions about student account payments by credit card, see our Credit Card FAQ.

All undergraduate students enrolled for 12 hours or more are automatically enrolled in the Tuition Refund Plan.  The charge for the plan  is included on the first bill of each fall and spring semester.  The Plan does not cover summer sessions.  Beginning 24 hours after enrollment students who do not wish to participate in the Plan can opt out of the coverage for the entire academic year through the online Waiver Tuition Refund Plan icon at my.tcu.edu.  The deadline for opting out of the Tuition Refund Plan is 5 PM CDT on the 1st class day of each semester.  The charge for the Plan will be removed from the student’s account, and the credit can be seen on the next processed statement.

The Plan is a private insurance plan administered by A.W.G. Dewar, Inc. that complements and enhances the TCU published tuition refund policy.  TCU tuition refunds due to medical withdrawals are not processed outside of the University’s standard refund policy.

Schedule of Benefits

Student Withdrawal TCU Refund Plan Refund Student Receives
On or before 7th Weekday 100% 0% 100%
  14th Weekday 75% 5% 80%
  15th Weekday 50% 30% 80%
  21st Weekday 25% 55% 80%
After the 21st Weekday 0% 80% 80%

WHAT THE PLAN COVERS

INJURY AND SICKNESS WITHDRAWALS
80% of the insured term tuition, less any refund or credit due you from TCU, will be refunded provided your physical condition is certified by a licensed physician and forces you to completely withdraw from all classes for the remainder of the term.

MENTAL HEALTH WITHDRAWALS
80% of the insured term tuition, less any refund or credit due you from TCU, will be refunded provided your medical condition is certified by a licensed physician and you have completely withdrawn from all classes for any condition whose diagnosis is found in the DSM-V Manual.

In both cases, a “complete withdrawal” from TCU is required.  This means that you have given written notice that because of an injury or sickness you will not be able to complete the term and you will not receive any academic credit.  A written statement from your doctor certifying the injury or sickness and TCU verification will be required.

CONDITIONS OF COVERAGE
Your protection covers a full fall or spring term from the opening to closing date.  This coverage refunds on a term basis only.  Your premium covers a full fall or spring term.  Coverage ceases on the last day of formal academic instruction by TCU due to any reason.

EXCLUSIONS

  • War or any act of war, declared or undeclared
  • Taking part in a riot
  • Failure to attend classes for any reason other than injury or sickness
  • Withdrawal when the student receives credit for an incomplete term
  • Initiating, taking part, or being active in a nuclear reaction, nuclear radiation or radioactive contamination

NOTE: Coverage does not refund insured tuition or any other charges because of a change to online instruction or alternative learning platform. 

CLAIM FORMS
Claim forms with instructions are available by contacting A.W.G.Dewar, Inc.  Claims should be reported within 30 days from occurrence or as soon as it is reasonably possible.  You should arrange for the completion of the claim form.  Benefit payment is made to TCU to be credited to the student’s account.  Benefits not required to settle your account with TCU will be refunded to you.

All Mental Health withdrawals will be classified in accordance with the American Psychiatric Association’s Diagnostic and Statistical Manual – DSM – V.Tuition Refund Plan

If you have questions about the Tuition Refund Plan, you may contact A.W.G. Dewar, Inc. at (617) 774-1555 or trp@dewarinsurance.com.

The University is obligated by federal law (Section 6109 of the IRS code) to request your Social Security Number (SSN). This is done with the IRS W-9S form. Students who fail to provide their SSN to the University may have a fine assessed from the IRS. In addition TCU will send you a 1098-T form.

IRS W-9S

The University is obligated by federal law (Section 6109 of the IRS code) to request your Social Security Number (SSN). Students who fail to provide their SSN to the University may have a fine assessed from the IRS.

Domestic Students (US Citizens and Permanent Residents)
The W-9S form is used to capture your SSN for TCU. Please fill out the form and submit it to the Registrar’s Office by October 27, 2023.

International Students
If you are an international student and have a SSN, fill out a W-9S form and submit the W-9 to the Registrar’s Office by October 27, 2023. If you do not have an SSN, please do not fill out the W-9.

How to Submit Your W-9

By mail: Texas Christian University
Attn: Julie Hardy, Registrar’s Office
TCU Box 297004
Fort Worth TX 76129

By fax: 817-257-8978

In person: Drop it off at the Registrar’s Office, The Harrison, Suite 1300

The University advises against emailing your W-9 because email is not a secure form of communication.

IRS Form 1098-T

Each January, TCU distributes 1098-T tax information to our students. 1098-T form is an Internal Revenue Service (IRS) informational form filed by eligible educational institutions to report qualified payments and qualified scholarships from the previous year to the IRS. The institution must submit tax information for every eligible student enrolled that pays qualifying tuition and related expenses. This tax information is transmitted to the IRS. One key identifier used by the IRS to match taxpayer information to the tax return is the Social Security Number (SSN).

To request a refund for a credit balance on an enrolled student account, sign in to my.tcu.edu, click on Student Account, and click on Request a Refund on the left.

Direct Deposit is the preferred refund method. If the student has completed the Direct Deposit setup, refunds can be sent directly to the student’s bank account. Direct Deposit requests must be received by the Student Financial Services Office by noon on Monday in order to have the funds available that same Friday. To request a check, please email finserv@tcu.edu.

Credit balances resulting from Title IV funds will be refunded in accordance with federal regulations.

Requests received during holiday or university closing periods will be processed during the next refund cycle when the university is open.

For questions about student who receive tuition assistance benefits through third-parties or sponsors:
Telephone: 817-257-7836
Email: thirdparty@tcu.edu
Office Hours: Weekdays - 8:00 a.m. to 5:00 p.m.

These agencies and companies are billed through third-party billing by the Student Accounts Office:

  • Army Tuition Assistance
  • Air Force Tuition Assistance
  • American Telephone and Telegraph
  • City of Fort Worth
  • Florida Prepaid College Program**
  • Fulbright Institute
  • Georgia Rehabilitation
  • General Motors
  • Green Bay Packaging, Inc.
  • Indian Health Services
  • JTPA
  • Lockheed Martin
  • Louisiana Rehabilitation
  • Major League Baseball
  • Michigan Education Trust
  • Missouri Rehabilitation
  • Muskie Foundation
  • Navy Tuition Assistance
  • Project Choice
  • State of Alabama Prepaid ACT**
  • Texas Commission For The Blind
  • Texas Instruments
  • Texas Rehabilitation
  • Texas Tomorrow Fund**
  • Texas Youth Commission
  • Veterans Rehabilitation
  • United States Air Force
  • United States Army – ACTR/ACCELS

Wintersession is the session that comes between the Fall and Spring semesters.  There is one 4-week session and two two-week sessions.  The dates of each session are listed below.  Wintersession tuition and fee rates are found on the TCU Tuition Rates Page

Session Start and End Dates

4 Week Session Begins December 18, 2023, and ends January 12, 2024
2 Week (1) Session: Begins December 18, 2023, and ends December 29, 2023
2 Week (2) Session: Begins January 2, 2024, and ends January 12, 2024

General Information

  • Wintersession Term: Wintersession and Spring semester are in two different terms for enrollment and billing purposes. This means that on the student account, there will be a Wintersession tuition charge and a Spring tuition charge. 
  • Flat Rate: The Wintersession is not included in the Spring’s flat rate tuition charge.
  • Undergraduate Tuition Charges: Tuition is charged on a per credit hour basis. The per credit hour rate is $1,985.00.  The credit hours for a class will range from 1 to 3 credit hours.   A 3 hour class will have a tuition charge of $5,955.00 (3 x $1,985.00).  All Undergraduate courses will be online.           
  • Graduate Tuition Charges: Graduate tuition will be charged by the credit hour at the current graduate rate charged in the Fall semester. Not all graduate programs will have classes offered in the Wintersession. Graduate courses can be online and in person. 
  • Payment: Wintersession charges will be due in full on the due date at the time of billing based on when the student enrolls in the course.
  • Payment Plan: There is no payment plan available in the Wintersession.
  • Late Payment: Payments not made by the due date may be charged a 1% late fee.
  • Financial Aid: Any financial aid for the Wintersession will be posted in the Spring semester.  The Wintersession aid will follow the Spring disbursement schedule.  No aid will be posted until all pending documents are completed.

Refund Schedule

Session 100% Refund on Tuition 50% Refund on Tuition
4 Week Session 12/18/2023 to 12/20/2023 12/21/2023 to 12/22/2023
2 Week (1) Session: 12/18/2023 to 12/19/2023 12/20/2023
2 Week (2) Session: 01/02/2024 to 01/03/2024 01/04/2024

Dates & Deadlines

  • November 8, 2023 - Registration opens for Wintersession and Spring Session
  • December 11, 2023 - The first invoice for Wintersession and Spring Semesters goes out. 
  • January 16, 2024 – The second invoice for the Wintersession and Spring Semester goes out.

Housing & Meal Plan

  • Housing for Wintersession: There is no housing for Wintersession only.
  • Meal Plans: There is no meal plan available during the Wintersession.
  • Questions: Please contact Housing and Residence Life regarding the Wintersession.
    • Phone: 817-257-7865
    • Email: housing@tcu.edu

Click here for New Student Orientation Checklist 

e-Z Bill FAQ

e-Z Bill is TCU’s version of electronic billing for student account charges.

  • 24/7 access
  • Access to current and previous bills in one location
  • Secure site
  • Printer friendly version
  • Students can give billing access to more than one person
  • Helps TCU “go green”

Financial Services will send an e-mail around the 12th of the month noting that bills are ready to view online.

  • Students will automatically have access to online bills via my.tcu.edu.
  • Students are responsible for granting parents or other responsible parties access to e-Z Bill.
  • Log on to my.tcu.edu.
  • Click on the Grant Access to Others icon.
  • Enter the information for the person responsible for paying the bill and then under “Access Type,” check the E-Bill/Student Account Info box and click save.

Students can grant access to up to three other parties.

Students only have to set up access one time. They can change access at any time, though.  For security reasons, your student will have to periodically change your password.

After students grant access, parents or other responsible parties will receive a confirmation e-mail with a username and password.  Please keep this information in a secure location.

e-Z Bill can be accessed online using the username and password provided in the confirmation email.

Students must grant access to E-Bill/Student Account Info to give parents or others access to online bills.

Students can update recipient email addresses at any time.

Online bills will be posted on a secure, password-protected site. Only students and those individuals that students grant access to can access the site.